Every tool your school needs.
Automated by AI.
EduPilotPro replaces 6 separate tools with one AI-powered platform. Every module works together — configure once, automate everything.
- Digital admission forms & document collection
- AI-guided enrolment workflows
- Family portal with sibling linking
- Searchable student & family database
- Multi-level class & section hierarchy
- Subject catalogue & course management
- Teacher assignments & academic year config
- Supports all curriculum frameworks
- One-tap bulk attendance marking
- AI-powered absence pattern detection
- Instant automated parent notifications
- Conflict-free visual timetable builder
- Automatic GPA & class rank calculation
- AI-flagged underperformance alerts
- One-click PDF report card generation
- Multi-term performance trend analytics
- Automated termly invoice generation
- AI fee reminder sequences to parents
- Real-time outstanding balance tracking
- Discount, scholarship & exemption management
- 5-tier role hierarchy (Admin → Parent)
- Staff & workspace user management
- Audit-ready access and activity logs
- Secure, GDPR-compliant authentication
Detailed breakdown of every feature
Each module is designed to solve a specific problem. Here is what it does, how it works, and who benefits.
AI Admission Assistant
Automate your entire admissions pipeline. The AI Admission Assistant captures enquiries, collects documents, and moves students from application to enrolled — with no manual follow-up from your team.
Read full feature guide!The problem
School admissions is a manual, paper-heavy process. Enquiries come through phone, email, and walk-ins. Documents get lost. Follow-ups slip through the cracks. Staff spend hours chasing incomplete applications instead of engaging with families.
The solution
The AI Admission Assistant digitises the entire pipeline from first enquiry to enrolled student. Prospective families submit digital application forms with document uploads. The AI tracks every application's status, sends automated follow-up reminders for missing documents, and moves students through approval stages — all without admin staff touching a single form.
Key benefits
- Digital admission forms with auto-validation — no more incomplete paper applications
- AI-guided enrolment workflows that route applicants through the correct stages
- Automated document collection and status tracking for every applicant
- Family portal with sibling linking — link new admissions to existing family records instantly
- Searchable student and family database with CNIC-based identification
- Bulk student import from spreadsheets for fast setup
Who benefits most
Admissions officers, school secretaries, and admin staff who currently spend 10+ hours per week chasing paper applications and following up with prospective families.
Academic Structure Engine
Configure your school's full academic hierarchy — year groups, sections, subjects, courses — once. Every module (attendance, grades, timetables) inherits this structure automatically.
Read full feature guide!The problem
Setting up classes, sections, subjects, and courses is tedious and error-prone. Every module — attendance, grades, timetables — requires the same hierarchy configured separately. When a class changes or a subject is added, every system needs updating. Data drifts. Reports break.
The solution
Configure your school's full academic hierarchy once. The Academic Structure Engine stores every class, section, subject, course, and teacher assignment in a single source of truth. Every downstream module — attendance, gradebook, timetables, fee structures — inherits this hierarchy automatically. Change one thing and it propagates everywhere.
Key benefits
- Multi-level hierarchy: year groups, sections, subjects, and courses configured in one place
- Subject catalogue with course codes, credit hours, and teacher assignments
- Teacher workload management — assign teachers to subjects and the system validates balance
- Academic year management — roll over configuration year to year without rebuilding
- Supports all curriculum frameworks — British, American, IB, local boards, and Islamic studies
Who benefits most
Academic coordinators, principals, and curriculum managers who maintain the school's class and subject structure.
AI Attendance Assistant
Teachers mark an entire class present in one tap. The AI Attendance Assistant records every entry, detects chronic absence patterns, and automatically notifies parents — all without lifting a finger.
Read full feature guide!The problem
Manual attendance taking eats 10–15 minutes of every class. Teachers call names, mark a register, then chase absent students later. Parents find out their child skipped class hours or days later. Chronic absence patterns go unnoticed until report card time.
The solution
Teachers mark an entire class present in one tap using the AI Attendance Assistant. The system records every entry, detects chronic absence patterns automatically, and sends instant notifications to parents whenever a student is marked absent or late — all without any manual intervention.
Key benefits
- One-tap bulk attendance — mark a full class present in under 5 seconds
- AI-powered absence pattern detection — flags chronic absentees and at-risk students
- Instant automated parent notifications via email and WhatsApp on absence or lateness
- Conflict-free timetable builder — visual scheduler with real-time overlap detection
- Attendance analytics dashboard — daily, weekly, and termly trends at a glance
Who benefits most
Teachers who want to reclaim 10+ minutes per class, and administrators who need real-time attendance visibility across the entire school.
AI Reporting Assistant
From test scores to polished report cards in one click. The AI Reporting Assistant calculates GPA, ranks students, flags underperformers, and generates print-ready PDFs at the end of every term.
Read full feature guide!The problem
End-of-term reporting is a marathon. Teachers calculate grades manually, compile comments, format report cards, and print them one by one. GPA calculations are error-prone. Underperforming students get noticed too late. The process takes days of concentrated effort every term.
The solution
The AI Reporting Assistant handles the entire reporting pipeline. Teachers enter grades as they go. At term end, the AI calculates GPA, ranks students, flags underperformers with AI-detected risk patterns, and generates print-ready PDF report cards for every student in one click.
Key benefits
- Automatic GPA calculation and class rank generation across all subjects
- AI-flagged underperformance alerts — identify at-risk students before term end
- One-click PDF report card generation for an entire class or year group
- Multi-term performance trends — track student progress across the academic year
- Customisable report card templates with your school's branding and grading scale
Who benefits most
Teachers, academic coordinators, and principals who currently spend 2–3 full days on end-of-term reporting.
AI Fee Reminder Automation
Build your fee structures once. EduPilotPro auto-generates invoices every term, sends escalating payment reminders automatically, and keeps your outstanding fee dashboard updated in real time.
Read full feature guide!The problem
Fee collection is the most labour-intensive admin task in any school. Staff manually generate invoices, print and distribute them, then chase late payments by phone, message, and letter. Outstanding balances pile up. Finance teams spend 3+ days per term on collections instead of financial planning.
The solution
Build your fee structures once. EduPilotPro auto-generates invoices for every student at the start of each term, sends escalating payment reminders via email and WhatsApp, and keeps a real-time outstanding fee dashboard updated. The AI Fee Recovery Agent analyses payment risk and schedules personalised recovery sequences for high-risk accounts.
Key benefits
- Automated termly invoice generation for every student — no data entry per invoice
- AI fee reminder sequences — escalating notifications before and after due dates
- AI Fee Recovery Agent — analyses payment risk (Low/Medium/High) and schedules recovery
- Real-time outstanding balance tracking per student, class, or year group
- Discount codes, scholarships, and late fee policies built into every invoice
- Multi-currency support — PKR, USD, AED, and more
Who benefits most
Finance officers, bursars, and school administrators who currently spend 3+ days per term on fee collection and chasing late payments.
Smart Role-Based Access
Every staff member, teacher, and parent sees exactly what they need. Five permission levels ensure data is protected, workflows are clean, and nothing leaks between roles.
Read full feature guide!The problem
School data is sensitive. Student records, fee details, attendance logs, and staff information should only be visible to the right people. Without proper access control, teachers see financial data, parents see other students' information, and admins can't audit who did what. Compliance and trust suffer.
The solution
Smart Role-Based Access Control enforces a five-tier permission hierarchy: Super Admin, Admin, Teacher, Finance, and Parent. Each role has precisely scoped access to modules and data. Teachers see only their classes. Finance sees only billing. Parents see only their children. Every action is logged in an immutable audit trail.
Key benefits
- 5-tier role hierarchy — Super Admin, Admin, Teacher, Finance, Parent with clear boundaries
- Per-module permission overrides — grant granular access beyond default role limits
- Invite-based user onboarding — staff and parents receive auto-generated credentials
- Full audit log — every action timestamped and attributed to the acting user
- GDPR-ready data isolation — each user sees only their permitted scope
- Session management — forced logout and session revocation on demand
Who benefits most
School owners, IT administrators, and compliance officers who need to protect sensitive data and maintain audit-ready access controls.
Modules that work together
Every feature in EduPilotPro shares the same data. Configure your academic structure once — attendance, reporting, and fee management inherit it. Onboard a student once — they appear in every module. No integrations to build. No data to sync.
Configure once
Set up classes, subjects, and fee plans one time. Every module picks them up automatically.
Data flows everywhere
A new student is enrolled — attendance tracking, fee invoices, and parent portal activate instantly.
Reports write themselves
Attendance records + grade entries + fee payments = termly reports generated in one click.
Common questions about features
Are all features included in every plan?
Yes. Every EduPilotPro plan — Basic, Pro, and Enterprise — includes all AI agents and modules: Attendance Assistant, Fee Reminder Automation, Fee Recovery Agent, Admission Assistant, Reporting Assistant, Academic Structure Engine, WhatsApp Broadcast, and Role-Based Access Control. Plans differ only in capacity limits (student count, storage, staff accounts) and support tier.
Can I try individual features before committing?
All features are available during the 14-day free trial with no restrictions. You can test every AI agent, configure your academic structure, invite staff, and generate reports before choosing a plan.
Do I need to integrate features with each other?
No. Every module in EduPilotPro is natively integrated. Configure your academic hierarchy once — attendance, gradebook, fee management, and reporting all inherit that structure automatically. There is nothing to connect.
Can I customise features for my school's unique workflows?
Yes. Enterprise plans include custom AI workflow configuration. Our team works with your school to tailor agent behaviour, reporting templates, and permission rules to your specific processes.
Is WhatsApp communication included in all plans?
Yes. The WhatsApp Broadcast module is included in every plan. Schools can send bulk campaigns to parents, staff, and fee defaulters. Attendance notifications are also sent automatically via WhatsApp when configured.
Can I export my data if I leave?
Yes. You can export all your data — student records, attendance logs, fee history, grades, and reports — at any time. We provide CSV and PDF exports with no lock-in contracts.
Ready to automate your school?
All features included. No per-feature pricing. Start free and scale when you are ready.